Audit Response Recordkeeping
the event an audit is performed, our clients have the confidence
that we will assist with meeting all drug and alcohol test
NTS maintains computer copies and
any fax/hardcopies received as part of doing business from
laboratories, collection sites or employers or their agents.
Reports of test result information are computer generated
and faxed or emailed as described above. An MIS summary
report of testing activity will be provided as required
by DOT at no additional charge.
We will maintain all records as
required under 49 CFR Part. 40. The following will be maintained
(1) Five years. Records of covered employee verified positive
drug or alcohol test results, documentation of refusals
to take required drug or alcohol tests, and covered employee
referrals to the substance abuse professional, and copies
of annual MIS reports submitted to the agency.
(2) Two years. Records related to the collection process
and employee training.
(3) One year. Records of negative drug or alcohol test results.
Types of records. The following
specific records will be maintained:
(i) Collection logbooks, if used.
(ii) Documents relating to the random selection process.
(iii) Documents generated in connection with decisions to
administer reasonable suspicion drug or alcohol tests.
(iv) Documents generated in connection with decisions on
post-accident drug and alcohol testing.
(v) MRO documents verifying existence of a medical explanation
of the inability of a covered employee to provide an adequate
urine or breath sample.
Records related to test results:
(i) Copy of the custody and control form.
(ii) Documents related to the refusal of any covered employee
to submit to a test required by this part.
(iii) Documents presented by a covered employee to dispute
the result of a test administered under this part.
Records related to referral and
return to duty and follow-up testing: Records concerning
a covered employee's entry into and completion of the treatment
program recommended by the substance abuse professional.